Student emails will be purged after 45 days
Katie Garibaldi
Issue date: 12/8/05 Section: News
Several students have had the inconvenience of their emails bouncing because their mailboxes are full.
OIT has proposed to the administration that student emails over 45 days old will be deleted from student mailboxes on a weekly basis. Mailboxes will continue to be limited to 150MB of storage.
This policy is being implemented to prevent emails from bouncing, which keeps students from receiving important messages from the university.
The necessity for open communication on the NDNU campus is very important. Tim Schickedanz, official spokesperson for OIT, said, "The problem is that some students are simply not reading/deleting or clearing out the email boxes, so important messages...could bounce.
"This action defeats the idea of always having open communication channels, and something needs to be done so that there's always space in the email box for incoming messages."
Greg White, Associate Provost, said, "A couple of students are already at their storage capacity and emails to them are bouncing. To correct this between now and January, email capacity will be enlarged for students. This should allow them to receive critical messages, including messages about the new policy."
Although OIT and the administration are trying to find ways to alleviate this problem, students have been urged to do their part by checking their email at least two or three times a month.
Delete any "junk," useless, or old mail that you don't need from your box. Also, if there is email you want to hang on to, save it somewhere else so your mailbox can stay open.
The policy for deleting email older than 45 days is not an uncommon practice for schools. White says, "This policy is a very common one on college campuses and seems to work well for most students."
According to White, the trouble lies in how students can save email they want to keep that is over 45 days old. He hopes to gain more information that will help solve this problem for students.
White said, "OIT will publicize details of this policy by email to all students and by voicemail to resident students. Details will include the first deletion day and time and what day and time of the week regular deletions will occur."
Even though the policy has yet to be officially approved, it will likely to go into effect in January.
OIT has proposed to the administration that student emails over 45 days old will be deleted from student mailboxes on a weekly basis. Mailboxes will continue to be limited to 150MB of storage.
This policy is being implemented to prevent emails from bouncing, which keeps students from receiving important messages from the university.
The necessity for open communication on the NDNU campus is very important. Tim Schickedanz, official spokesperson for OIT, said, "The problem is that some students are simply not reading/deleting or clearing out the email boxes, so important messages...could bounce.
"This action defeats the idea of always having open communication channels, and something needs to be done so that there's always space in the email box for incoming messages."
Greg White, Associate Provost, said, "A couple of students are already at their storage capacity and emails to them are bouncing. To correct this between now and January, email capacity will be enlarged for students. This should allow them to receive critical messages, including messages about the new policy."
Although OIT and the administration are trying to find ways to alleviate this problem, students have been urged to do their part by checking their email at least two or three times a month.
Delete any "junk," useless, or old mail that you don't need from your box. Also, if there is email you want to hang on to, save it somewhere else so your mailbox can stay open.
The policy for deleting email older than 45 days is not an uncommon practice for schools. White says, "This policy is a very common one on college campuses and seems to work well for most students."
According to White, the trouble lies in how students can save email they want to keep that is over 45 days old. He hopes to gain more information that will help solve this problem for students.
White said, "OIT will publicize details of this policy by email to all students and by voicemail to resident students. Details will include the first deletion day and time and what day and time of the week regular deletions will occur."
Even though the policy has yet to be officially approved, it will likely to go into effect in January.